Advanced Accounting
Powered by Microsoft Dynamics 365 Business Central, Auction Suite1 delivers a breakthrough accounting and operations platform designed specifically for modern auction houses. Built on Microsoft’s award-winning technology, it replaces fragmented legacy systems with one fully connected solution – giving you total control, real-time visibility, and unrivalled efficiency across every financial touchpoint.
Say goodbye to double-entry, manual reconciliations, and outdated tools. With Auction Suite1, every transaction flows seamlessly from your auction platform into your accounting environment, reducing errors, cutting administration time, and empowering your team to focus on what matters most: growing your auctions
End-to-End Finance, Tailored for Auction Houses
Sales Ledger – Manage your buyers with speed and accuracy:
- Automatically create buyer invoices for purchased lots
- Full credit control functionality including aged debtor analysis, reminders, and statements
- Improve cash flow and minimise overdue accounts with streamlined workflows
Cash Management – Take control of incoming payments and bank activity:
- Cash receipt journals for manual or automatically captured website payments *
- Import bank statements to accelerate reconciliation and improve accuracy
- Manage lodgements to simplify reconciliation
Purchase Ledger – Handle vendor payments effortlessly:
- Generate vendor statements for sold lots
- Produce introductory commission statements
- Process standard purchase invoices
- Print cheques or create compliant bank files
Nominal Ledger – A complete financial backbone designed for auction operations:
- Client Account Reconciliation to maintain compliance and trust
- Management Accounts including fees by auction and by auction type
- Full statutory accounts production
- VAT Return preparation with integrated Making Tax Digital (MTD) support
- Fixed asset management
- Multi-currency handling for international buyers and vendors
- Comprehensive Profit & Loss and Balance Sheet reporting
Why Auction Suite1?
Because auction finance is unique – and your accounting system should be too. Auction Suite1 gives you:
- Full integration with Microsoft Dynamics 365 Business Central
- Real-time financial accuracy
- Significant time savings through automation
- Reduced operational risk
- A scalable foundation that grows with your business
*Website functionality is dependent on website provider/ integration
Auction Suite1 incorporates:
Website Integration
Seamless. Intelligent. Effortless.
Transform the way your auction house connects with buyers and sellers online.
Inventory Management
Total control. Total clarity. Total confidence.
Complete visibility and precision from the moment an item arrives to the moment the hammer falls.
Advanced Accounting
The next generation financial management.
Powered by Microsoft Dynamics 365 Business Central end-to-end finance tailored for auction houses.
Photo Management
Fast, Intuitive Image Uploading.
Power your auctions with beautifully organised, effortlessly managed images.
Barcoding
Optimise Operations. Enhance Productivity.
Powerful Barcoding Integration designed to streamline workflows and reduce errors.
Bidding Platforms Integration
Save hours of time on auction day.
Results management tool allowing auction results to be imported promptly and accurately.
Customer Relationship Management
Understand Your Customers. Grow Your Success.
Build deeper relationships, identify opportunities, and make more informed decisions.
Know Your Customer Screening
Strengthen Security & Reduce Risk.
Ensure that every bidder is verified quickly, securely, and in line with regulatory requirements.
Auction Toolkit
Complete Control at Every Stage of Auction.
Empower your team to stay ahead of the curve, elevate customer service, and run every auction with confidence.
Condition Reports Management
Build Trust. Save Time. Elevate Every Interaction
Elevate your customer experience and present your business as professional, responsive, and effortlessly organised.
External Valuations Management
Deliver professional, consistent service
Powerful, fully integrated workflow for capturing, assessing, and converting valuation enquiries with unmatched efficiency
Commission and Telephone Bids Management
Flawless telephone bidding experience.
Manage high volumes of commission and telephone bids with total confidence.
Introduction Commission
Unlock New Revenue Opportunities.
Grow your network, reward referrers, and optimise profit with Auction Suite1.
Droit de Suite
Automatically calculate payable royalties.
Complete, compliant, and cost-saving solution for managing Artist’s Resale Right.
DocuSign
Fast and Secure Digital Signing.
Manage documents digitally in a secure cloud environment.
Collections Management
Enhanced Accuracy & Security.
Create collection documents your way, whether generating them directly from an invoice or consignment.
Advanced Fees Module
Effortlessly handle all vendor and buyer fees.
Transform your fee management into a reliable process with the power of the Advanced Fees Module.
Mailing Lists
Stay in control. Stay informed. Stay ahead.
Give your marketing team the clarity, flexibility, and intelligence needed to scale confidently.
